Programming Intern

About the job

Description

Position: Programming Intern

Reports To: Director of Programming
The ‘Quin House is Boston's newest private members-club dedicated to bringing together a diverse group of leaders, creators, and innovators who are interesting and interested in leaving a lasting impact in the community. In reflecting The New Boston, we don't just care about what you do, but rather, who you are. We are a small, nimble team of hospitality and real estate industry experts looking for passionate, creative thinkers to join our team. Join us on our mission to create a community of impact for generations to come.

WHO ARE WE LOOKING FOR?
The ideal candidate is a driven self-starter who is passionate about people, talent development, teambuilding and people culture champion. They enjoy being part of a start-up environment and are committed to being a team player. They should have a demonstrated ability to think analytically about the business, have keen financial acumen, excellent people leadership skills, question proposed processes and initiatives, have a critical eye for detail, and have high expectations and standards.

Primary Responsibilities
The Programming Intern is responsible for assisting with Programming event production through the entirety of its life cycle; including but not limited to pre-production, vendor liaise, staffing, on-site execution, internal coordination, and postproduction reporting at The ‘Quin House. Reporting into the Programming Experience Producer the role supports the strategic programming plan, as well as setting the standard of events by managing the calendar of programming events, creating, and communicating detailed run sheets, arranging formative plans with partners, and arranging logistical details. The Programming Events Producer is responsible for combining essential organizational skills and effective use of resources to execute events from concept to completion.
The ‘Quin House's team is lean and operates with a mindset of 'no task is too small.' The Programming Coordinator must expect to manage through ambiguity and will need to be ready to support the team in meeting the needs of the house. Furthermore, it is vital that this individual develop a rapport with all members, managers, and staff to ensure an outstanding member experience.

About This Role

• Support and assist with pre-production and day of execution including but not limited to setting up, checking members in, assisting with member registrations and manning the reservations lists for last minute changes or cancellations
• Liaise with team and partners to collect all pre-production event needs.
• Support The Experience Producer with pre-production and execution of membership initiative events and programming events when needed.
• Communicate Event details/changes with all internal departments (Membership, F&B, Facilities, Operations).
• Organize communications and back-end details to launch programming invitations on the member portal.
• Fielding programming email inbox to the correct line of contact.
• In collaboration with the Programming and Events Coordinator, create weekly Events meeting packet, summarizing event needs for the upcoming week (i.e., run of the show, BEOs, staffing, reservation list, AV needs, floor plans p/event).
• Collect and submit COIs and event notices to the building.
• Manage vendor contact list.
• Survey members post event and create event feedback reports.
  

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 40 pounds.

Position Requirements

Who We Are Looking For

• Genuine interest in Pogramming in the hospitality industry
• A strong team player who supports their team and embraces ownership, accountability, and responsibility for the team’s work
• Good oral and written communication skills
• Good facilitation, written and verbal communication skills with all levels of management
• Demonstrated ability to influence and coach others, with appropriate self-confidence and presence
• Detail oriented, excellent prioritization, time management, organizational and follow up skills
• Open availability and flexibility to work according to the needs of the business
• Comfortable with WORD, PowerPoint, Excel, Lucidchart and Canva
• Bilingual (Spanish and English) preferred
  

About The Organization

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.